Copyright Policy

Definitions & Terminology Used


The exclusive legal right, given to the originator or their assignee for a fixed number of years to print, publish, perform film, or record literary, artistic or musical material, and to authorize others to do the same.

Intellectual Property

Intangible property that is the result of creativity, such as patents, copyrights.


A sum paid to the patentee for the use of patent or to an author or composer for each copy of the book sold or for each public performance of work.

Resource covered under Copyright

  • Books
  • Articles from Journals (Printed or Online)
  • Case Studies
  • Chapter/s from book/s
  • Databases
  • Software

Copyright issues are not to be taken for granted. Violating copyright issues would lead to legal disputes between publishers and ACM.

Law says

“ No part of these publications (Articles, cases, books) may be produced or transmitted in any form or by any means, electronic or mechanical, including photocopy, recording, scanning or any information storage and retrieval system, without prior permission.”

“Upon acceptance of an article by the journal, the author(s) will be asked to transfer copyright of the article to the publisher. The transfer will ensure the widest possible dissemination of information. The Journal and the individual contributions contained in it are protected by the copyright of the publisher and the following terms and conditions apply to their use:

Single photocopies of single articles may be made for personal use as allowed by copyright laws. Permission of the publisher and payment of a fee is required for all other photocopying, including multiple or systematic copying, copying for general distribution, for advertising or promotional purposes, for creating new collective works, for resale, and all forms of document delivery. Special rates are available for educational institutions that wish to make photocopies for non-profit educational classroom use.”

Hence, for all copyright clearance we should approach the publishers directly and not the authors. In most of the cases, the publishers hold the copyrights.

Publishers grant authorization for individuals to photocopy copyright material for private research use. This authorization does not extend any other kind of copying, by any means, in any form, and for any purpose other than private research use.

Authors may use their own material in other publications provided that the journal is acknowledged as the original place of publication and the publisher is notified in writing and in advance.

Harvard Cases: The following statement must appear on the title/first page of the material you are reproducing: “One time permission to reproduce granted by Harvard Business School Publishing.”

Teaching Notes/Instructor’s manual /Text Books: All the prescribed text books published by various publishers will be accompanied with instructions/solutions manual to be used by the Faculty. Photocopying or Use of these instructor’s manuals by students during the term is strictly prohibited.

Publishers such as Harvard Business School Publishing, European Case Clearing House, etc hold the copyrights for all the publications published by them directly and also by other leading publications such as MIT, INSEAD, etc.

Following guidelines would be of help in setting policy standards to be followed in terms of having a fair use of all the materials at ACM Library

Fair Use Policy

  • Books: A chapter of a book or less than 10% of the book can be photocopied for personal use. For classroom use and for general distribution we need to take the permission from the publisher.
  • Software: Points to be taken care of:
    • Circulation of archival copy
    • “Networking “ software without license or permission
    • Loading a single copy of a software program onto several computers for simultaneous use
    • Making copies of copyrighted software for student use.
    • Perpetual license vs. annual license.
  • Databases & E-journals: Agreement should be made with various publishers of Databases and E-journals for multi-user campus wide unlimited access.

As a policy, ACM Library shouldn’t disclose the user id and password to the outsiders. Students, Faculty, and the staff of ACM should not entertain downloading, forwarding any content to an outsider who is not an authorized user.